Share confidential documents with confidence
The professional services industry must ensure the confidentiality of sensitive information, particularly during collaborative work-in-progress. In these instances, files are routinely circulated between teams for input and review. The documents could be viewed by hackers and cause reputational damage, financial losses and even legal liability.
The majority of businesses employ a variety of methods to securely share sensitive documents when they need to share sensitive information. It is possible to share the document via email, or through collaboration platforms like Google Docs or Dropbox or even physically hand it over in person. Although each method comes with its own set of risks the most important thing is to prioritize data privacy and security to ensure that no one else has access to confidential documents.
File encryption is among the best ways to protect private information. This makes files unreadable for unauthorised users, and could stop unauthorized printing, copying, and sharing. File encryption is an option which should be included in any file sharing system and could be integrated into secure document management systems.
Passwords can be used to protect shared files. However they do not come free of flaws. For instance, passwords could be shared with unauthorised users and they can be hacked. Plus, they don’t prevent other activities like cutting, deleting, printing and pasting, or saving a file as a different kind. To protect files properly, they must be protected with PDF DRM software before sending.